automate everything boring

WoowTech Sales Handbook

Hand repetitive work over to automation without building an in-house n8n team

n8n is a source-available, fair-code workflow automation engine, but self-hosting, operations, maintenance, and workflow development all require specialist skills. WoowTech packages that work into two options. You describe the repetitive task; we implement and operate the automation.

2 options

Self-hosted or managed by WoowTech

0 engineers

No in-house n8n operations team required

1 point of contact

Implementation, maintenance, and troubleshooting

Why your company needs n8n

Every department has repetitive work that someone does but nobody should have to do: manually copying orders from system A to spreadsheet B, routing customer questions by hand, or opening Excel at 8:00 every morning to paste yesterday’s results into a report. These tasks consume 1–2 hours a day, or 300 staff hours a year.

These tasks have three things in common: clear rules, data already in systems, and repeated actions. That is where n8n fits: represent the rules as a workflow, let n8n run it around the clock, and review the reports periodically to confirm it is healthy.

Concept: Like Zapier and Make, n8n lets you connect nodes visually. Unlike them, its source is available under a fair-code license: you can self-host it, retain your data, avoid a fixed monthly plan with usage-based infrastructure, and integrate any API. At the source snapshot its GitHub repository showed more than 130k stars; check the repository for the current count and activity.

What n8n is

n8n (pronounced “n-eight-n”) is a source-available, fair-code workflow automation engine. On its canvas, connect a Trigger to action nodes to create a workflow:

A trigger can be a schedule (8:00 every morning), a webhook (someone submits a form), or a system event (Gmail receives a message).
An action is what happens next: query Google Sheets, post to Slack, create a Notion page, or send an HTTP request to an internal system.
Data flows from the first node to the last. Along the way, a workflow can evaluate conditions, branch, merge, and transform formats.

At the source snapshot, official and community catalogs together listed more than 2,500 integrations and nodes (Slack, Gmail, Notion, Airtable, Google Workspace, Salesforce, Stripe, LINE, Telegram, Discord, AI Agent, and more); check the live catalog because the total changes. For a service without a ready-made node, use HTTP Request to call its API.

Tip: You do not need to master those details. Both options hide the n8n implementation. Tell WoowTech what you want to automate, and we handle the rest.

Two options, depending on whether you want to self-host

With either option, WoowTech builds, maintains, and troubleshoots the workflows. The difference is where the n8n server runs: on your infrastructure or infrastructure managed by WoowTech.

Option A · Self-hosted

For organizations or individuals that already use Home Assistant OS or need to keep data on their own premises

n8n runs as a Home Assistant add-on on your HAOS host, so the data stays on your premises. WoowTech builds the workflows, maintains the system remotely, and delivers templates.

n8n runs on your machine; data remains 100% local
WoowTech builds, tests, and deploys the workflows
Template Package: select suitable workflows from our existing library
Quarterly review + response within 8 hours when an issue occurs
Integrates with pi agent and smart-home services on the same HA host

EASIEST START

Option B · Managed by WoowTech

For companies that want to launch immediately without self-hosting and accept workflows running on infrastructure managed by WoowTech

At n8n.woowtech.io, create an account in an n8n environment maintained by WoowTech. It supports multiple users, requires no self-hosting, and offers an optional SaaS credentials pool for services that allow shared authorization.

Provision and use the account the same day, with no self-hosting or maintenance
WoowTech manages versions, backups, SSL, and monitoring
Shared credentials pool where permitted (reduces SaaS license costs)
Usage-based pricing; off-peak usage costs very little
Move complex or sensitive workflows to the self-hosted option

Tip: Not sure which option to choose? Many companies trial Option B for one month. After two or three workflows demonstrate value, move sensitive workloads such as customer lists or financial data to Option A.

Option A · Self-hosted, in detail

If your home or company already has a Home Assistant OS host—even the one from the pi agent tutorial—n8n is another add-on. WoowTech remotely handles installation, configuration, and workflow deployment after you provide appropriate HA access.

What you receive

n8n add-on installation: repository setup, installation, initialization, SSL, and reverse proxy configuration.
N implemented workflows: list 5–10 scenarios when the project starts; WoowTech builds each workflow, tests it with your accounts, and deploys it.
Template Package: select suitable workflows from WoowTech’s library, such as order notifications, customer tracking, daily reports, and LINE bot support; add your fields and deploy.
Quarterly review: remotely review execution error rates, update the version, and remove expired data once per quarter.
Issue support: if a workflow fails overnight, an on-call WoowTech engineer responds within 8 hours on business days. A separate SLA applies to urgent payment or operations cases.

Who this option fits

Organizations with sensitive customer, financial, medical, or internal SOP data, or regulations requiring local storage
Organizations already using Home Assistant for offices, server rooms, or project sites
Users who want deep integration between n8n, pi agent, or smart-home services on the same HA host
Sites with unreliable internet that need internal workflows to continue offline

Hardware requirements: The n8n add-on has modest hardware requirements: an RPi 5 (8GB), NUC, or any x86 machine that runs HAOS. The recommended limit is 30–50 active workflows on one host; beyond that, upgrade the host or use Option B.

Option B · Managed by WoowTech, in detail

Choose this option to avoid hardware and IT operations. WoowTech runs an n8n environment (n8n.woowtech.io, recorded in this repository as Community Edition v2.32.7; confirm the running version in the instance before relying on compatibility). Your workspace is logically isolated from other customers with separate data. There is no installation cost, and it can be provisioned the same day.

What you receive

Dedicated workspace: multiple users, a separate database and execution history, and isolation from other customers.
Shared credentials pool (optional): common services such as SendGrid, Twilio, OpenAI, and the official Slack app can use WoowTech’s pool where terms permit. You do not need a separate account, and costs are allocated by usage.
Workflow implementation: as with Option A, WoowTech builds, tests, and deploys the workflows.
Usage-based pricing: a workflow that runs 24 times a day differs from one that runs 24,000 times. Pricing is based on actual executions, and off-peak users pay very little. [PRICING AND CURRENCY TBD]
SLA 99.5%: service-wide monitoring and automated backups, with a response to major incidents within 4 hours.

Who this option fits

Companies new to n8n that want to trial one workflow
Companies whose data already resides in cloud SaaS products such as Google Workspace, Notion, Airtable, and Slack
Companies that do not want to maintain hardware or plan version upgrades
Companies that want to use the managed option for six months, then move selected sensitive workflows to Option A

Tip: Both options use the same n8n. Workflows can be exported from one and imported into the other. Export the JSON from a managed workflow to move it to your own add-on.

Six scenarios that genuinely save time

These six representative WoowTech projects show what workflows can do for a company:

You sayBlue = the requirement you provide when the project starts

DeliveryGray = the outcome of the workflow WoowTech delivers

Automated order notifications and recording

When a new order reaches the commerce back end, automatically write it to Google Sheets, post to Slack, and notify shipping. Nobody needs to sign in at 10:00 every morning.

You say“When an order arrives, add a row to the sheet and notify the shipping group in Slack. If the order is >10,000 [CURRENCY TBD], also email the sales manager.”

DeliveryWebhook trigger → Set reshapes fields → Google Sheets Append → IF checks the amount → Slack + Gmail branches. After deployment, it saves 1.5 hours of copying each day.

LINE/Slack customer-support routing

When a customer asks a question through the official LINE account, AI Agent classifies it first. It routes returns to customer support, technical issues to engineering, and everything else to the general queue.

You say“We receive too many LINE support messages to answer. Route them automatically.”

DeliveryLINE Webhook → AI Agent classifies → Switch branches → post to the corresponding Slack channel + record in Notion. After deployment, average support response time fell from 4 hours to 30 minutes.

Automated daily/weekly reports

A cron trigger runs at 8:00 every morning: retrieve yesterday’s data from each system, calculate key metrics, prepare Google Slides, and email management.

You say“Marketing pulls yesterday’s data from five platforms every day. It takes 40 minutes.”

DeliverySchedule Trigger → 5 APIs retrieve data in parallel → Code node calculates metrics → Google Sheets writes results → Gmail sends a link. After deployment, marketing gets those 40 minutes back.

Automated meeting preparation one day ahead

When a meeting is on tomorrow’s calendar, collect the related Notion documents, previous meeting notes, and action items at 17:00 the day before, then email the participants.

You say“We spend 20 minutes finding documents and the recap before every meeting.”

DeliveryGoogle Calendar Trigger (24hr ahead) → Notion searches related pages → AI Agent summarizes the previous meeting → Gmail sends one message. After deployment, meeting preparation fell to 5 minutes.

Automated email archiving and replies

When an email from a specified customer or with a specified keyword arrives, label it, save it to Google Drive, send a standard reply, and record it in the CRM.

You say“Contract emails are often not archived. Finding one for a customer takes half a day.”

DeliveryGmail Trigger (with keyword) → Google Drive Upload → create Airtable record → Gmail confirmation → notify legal in Slack. No files were missed after deployment.

AI Agent data organization

Put 100 customer-feedback PDFs in a cloud folder. n8n reads each file, uses AI Agent to extract key points, tags, and sentiment, then writes them to Airtable for analysis.

You say“We ran 3 satisfaction surveys this year and received hundreds of PDFs that nobody has reviewed.”

DeliveryDrive Watcher → loop over each file → AI Agent (Chat Model + Structured Output) → Airtable Upsert. It processed the historical backlog in one week; each new PDF is analyzed the day it arrives.

Template Package · Start from the existing library

WoowTech turns reusable workflows from previous projects into templates: Option A customers: we remotely import them into your add-on; Option B customers: choose from templates preinstalled when the workspace is provisioned. Each includes a configuration sheet; replace the fields and deploy.

Category	Template examples	Typical customers
Marketing	Daily data from five platforms → Slides · GA + FB Ads weekly report · Newsletter subscription sync	E-commerce, content media
Sales	Form submission → CRM record · Automated follow-up after 3 days without a reply to a quote · Customer order-status notifications	B2B consulting, SaaS sales
Customer support	LINE classification and routing · Automated email replies · Zendesk / Freshdesk event notifications	Retail, online education
Finance	Invoice OCR → bookkeeping · Monthly closing reminders · Overdue receivables notifications	Design studios, agencies
HR	Leave-request approval routing · New-hire onboarding checklist · Attendance anomaly notifications	Companies with 50–200 employees
Operations	Low-inventory replenishment · Weekly supplier reconciliation · Equipment-maintenance schedule	Manufacturing, restaurant chains

Tip: Cannot find what you need? Describe the scenario in one sentence when the project starts. WoowTech can build it, then turn it into a template for future customers.

How it compares with the alternatives

	Use Zapier / Make directly	Self-host n8n in-house	WoowTech n8n service
Starting cost	Low—but monthly charges rise when workflows scale	High—you must first know how to install and maintain it	Low to start with either option; usage-based as you scale [PRICING TBD]
Data location	Zapier/Make cloud infrastructure in the United States	Your infrastructure	Option A: your infrastructure; Option B: infrastructure managed by WoowTech [HOSTING REGION TBD]
In-house expertise required	Yes—you build every workflow	Yes, including maintaining n8n itself	No. WoowTech builds, changes, and troubleshoots the workflows
SaaS license costs	Purchase each one yourself	Purchase each one yourself	Option B can share a credentials pool where permitted and allocate costs across customers
When something fails	Search the official English-language forum yourself	Fix it yourself	WoowTech responds within 8 hours
Advanced workflow capabilities	Limited by platform features	Complete—but you need the expertise	Complete—with WoowTech implementing it for you

Security, backups, and SLA

Data storage location

Option A (self-hosted): all workflow definitions, execution history, and credentials remain on your HAOS host. WoowTech connects remotely for maintenance, disconnects afterward, and retains no copy.
Option B (managed by WoowTech): data is stored on a WoowTech-managed VM, with automated daily off-site backups. Customers are logically isolated, with a separate database for each workspace. [HOSTING REGION TBD]

Credential storage

Both options use n8n’s native encrypted storage (AES-256). Only the workflow runtime can decrypt credentials.
During remote maintenance, WoowTech engineers cannot export credentials or copy them elsewhere. n8n does not provide that function, and we do not bypass it.

SLA

Item	Option A	Option B
System availability	Depends on your hardware	99.5% monthly guarantee
Issue response	8 business hours	4 business hours; 1 hour for emergencies
Backups	Quarterly assistance from WoowTech	Automated daily + off-site
Version updates	Performed remotely by WoowTech	Managed centrally by WoowTech

FAQ

How is pricing calculated?

Both options have a one-time setup fee plus a monthly fee, including maintenance and N workflow changes. Rates depend on the number of workflows, expected execution volume, and SLA tier. [PRICING, CURRENCY, AND QUOTE CHANNEL TBD]

Can I change a workflow myself?

Yes. Both options give you full n8n access, so you can learn to modify workflows or build new ones. WoowTech is available when you do not want to—or do not know how to—make a change. To learn, read the site’s 22-chapter n8n Onboarding Guide.

What is the Option B credentials pool, and how does it differ from my own Slack/OpenAI accounts?

With separate SaaS accounts, you pay each subscription and manage each quota. In the credentials pool, WoowTech obtains commercial accounts for several customers and allocates costs by actual usage. This can reduce costs for low-volume users and consolidate billing. You may opt out and use dedicated accounts.

Can I start with Option B and move to Option A later?

Yes. A common path is to trial the managed option for one month and verify that its workflows improve KPIs. Then export sensitive workflows as JSON to your HAOS add-on. WoowTech assists with data migration and reconnecting credentials.

Does WoowTech use n8n Community or Enterprise Edition? Are features missing?

This repository records Community Edition v2.32.7; confirm the running version because the instance follows community upgrades, which supports typical small and midsize business needs, including AI Agent, custom nodes, sub-workflows, and error workflows. Enterprise-only features such as LDAP/SAML SSO, Advanced RBAC, and version-control integration can be addressed through a separate hybrid deployment.

Can a company without an IT department adopt it?

Yes. That is the purpose of this service. WoowTech covers requirements, workflow development, deployment, and maintenance. You need only one point of contact.

We are comfortable with Zapier. Is n8n worth switching to?

Consider two questions: (1) Does Zapier cost more than USD 100 per month? (2) Do you need something it cannot do, such as connecting an internal system or looping hundreds of times? If either answer is yes, discuss the options. Almost every existing Zap can be rebuilt in n8n, often with more flexibility.

Next step

let's automate it

Want to identify work your company can hand over to n8n?

In a 30-minute online meeting, bring 3 tasks that someone performs but should not have to. WoowTech will assess Option A vs Option B, the approximate deployment time, and a pricing range. [BOOKING PROCESS AND PRICING TBD]

Contact WoowTech or your reseller [CONTACT CHANNEL TBD]